Learning the implementation of Asana is a way to take advantage of our modern tools for your clinic. Before, I used to have post notes everywhere, and, I would have a white board with all my things there to do. And you know what? Things would get missed, until I used Asana.
It’s an absolute game changer.
Things wouldn’t get done and things that I could have got other people to help me with, they sat on my whiteboard when I can delegate so easily through Asana. It’s an absolute game changer.
Why is it important that your team might take out a platform like Asana? “What’s in it for me?” These are some of the reasons why you might implement Asana:
1. Communication and Collaboration
Your team needs communication and collaboration. Asana is a fantastic platform where teammates can monitor the each other’s tasks and progress. You can even delegate tasks!
Having clear details of the tasks is very important. In Asana, they get to know what to do and when to do it. Tracking the progress is also essential to tasks’ clarity.
Since your team don’t need to ask what to do every day (or if they do, they don’t need to wait for your reply), you can focus on the things that are important, not just the urgent things.
The key to implementing Asana is to use it to empathize. You need to understand how to roll it out, and how to manage it making sure it is being used.
To empathize with your team’s question and concerns
People will tend to avoid it early on because it’s unfamiliar. So, you need empathize with your team’s questions or concerns. You need to use it first to iron out the creases and learn how to do it, and go through the same challenges that your team do.
To understand how to roll it out
In implementing any change in your clinic, you’ve got to know how it’s going to actually benefit them and their role. Otherwise, they’ll just see it as more work. You’ve got to understand how to roll it out and paint a picture of why it’s relevant to change.
That doesn’t mean you need to be the Asana guru, but you need to lead the way by investing yourself into these apps, and tools, and technologies. So, you’ve got to learn it yourself, you’ve got to make sure your team understands what’s in it for them.
Understand how to manage
You need to make sure they are using Asana, that’s why you have to understand how to manage it. Using it on daily basis makes sure everything keeps on moving on – to create progress. But, give yourself some time – it doesn’t have to be done overnight. You’ve got to give yourself maybe 6 to 8 to 12 weeks depending on the size of your team to check in with them, refine it. Then, reinforce it by incentivising 100% Asana adherence as a good team challenge to essentially gamify the low level tasks of your clinic.
Unfortunately, you can’t just abdicate all the responsibilities. The best way to communicate the benefits of Asana to your team is through bullet points. When you go to deliver it verbally or written, you clearly articulates why it is relevant and how it’s going to benefit them. If you start with “why”, then you talk about “how”, and then end up with “what”. The Golden Circle by Simon Sinek in Tedtalk shows the method “Why, How, and What” which is great when you’re implementing any change that can scare people to begin with.
Remember, you need to be the chief evangelist of these new changes.